TELL Finance/HR Assistant (Independent Contractor position)

About us
TELL is a not-for-profit organization dedicated to providing some of the best, most effective support and counselling services to the international community in Japan, specifically to address the country’s growing mental healthcare needs. Our unique 3-in-1 structure (combining lifeline + counselling + outreach pillars within a mission-driven NPO structure), enables us to reach and impact a diverse range of communities. This approach allows us to address intricate human challenges in a more multi-dimensional and holistic manner.

The Role 
Reporting to the TELL’s back office group (Finance, HR, Office, Administration) this position will be responsible for smooth operation of TELL back-office functions, including finance, HR, office and administration matters. Successful candidates will interact with a wider range of TELL staff, independent contractors, and external vendors.

※Candidate should have a valid work permission in Japan and expect to work at the office once a week. We are unable to provide a work visa, and require all applicants to have working permissions and residence established in Japan in order to be considered for the position.

Roles and responsibilities
(Finance related)

– Account Payable インターネットバンキングでの支払い　（経費・給与等）

-Donor list management: 寄付者名簿の作成・管理

-Payroll support：社員給与・業務委託者支払報酬の計算補助・年末調整及び給与明細の発送業務等

(HR/Admin)

-Timesheet management:  タイムシート管理

-IC database management:  業務委託者データベース管理

-HR documents filing:  人事関係書類のファイリング（契約書等）

※上記以外の業務もご相談ベースでお願いする可能性があります

チームミーティングなどの社内ミーティングに参加をお願いする可能性があります

Requirements:

– Excellent interpersonal, communication, and organizational skills. 

– Handles both routine and confidential information in an appropriate, respectful manner.

– Excellent internal customer service skills, attention to detail, ability to plan and manage multiple tasks simultaneously. 

– Ability to work well as a member of a team

– Proficiency in Excel/ Google sheets 

– Native level Japanese

– English language skills (at least write and read email communication)

– Basic finance knowledge such as bookkeeping test 3rd grade (簿記3級程度)

– Experience in data management is a plus

Locations and Commitments:

– Work hours per month: around 60 hours per month dedicated to this role (15 hours a week)

– The main work location is the candidate’s residence but needs to come to the office at least once a week

 

Please contact [email protected] with your resume and cover letter/email, and/or any questions.