TELL Japan

Job Opportunities

Office Manager

TELL is seeking a highly competent candidate for the position of Office Manager, who will be responsible for managing and organizing the overall administrative functions necessary to support the Lifeline and Counseling Center divisions of TELL. This will entail provision of active support to TELL’s staff and partners in office administration, and responsibility for office administration and day to day logistics. A competitive remuneration package and medical package will be offered to the successful candidate. The position will initially fall within a three months probationary period after which a contract for 12 months employment will be made with the possibility of ongoing tenure.

Duties & Responsibilities:

  • Serve as administrative liaison and provide support for daily maintenance of office facilities
  • Ensure that the office is managed professionally and efficiently
  • Manage office correspondence, including phone, emails, letters (check mailbox), documents, billing, service requests, etc.; serve as general receptionist
  • Filing all office documentation and third party contracts, agreements and records management, including regulatory filing with government agencies
  • Support with other tasks as needed, such as day-to-day office management, answering phones, event logistics etc.
  • Research and identify funding opportunities that complement current fundraising activities (e.g. increasing donations from individuals)
  • Assist TELL’s Events Coordinator with the organization of events
  • Build and develop ongoing relationships with formal and informal partners, community groups and Japanese government agencies, as well as liaise and communicate with TELL’s partners
  • Assist with translation of work-related documents and interpretation at work-related events
  • Other duties as directed and required to fulfill TELL’s objectives

Key Competencies:

Job-specific:

  • a passion for TELL’s principle, vision and mission
  • native or near-native speaker of Japanese with good communication skills (both written and oral) in English
  • be highly organized, be comfortable with responsibility, have sound judgment, excellent organizational and analytical skills, initiate work plans and deliver effectively to deadlines
  • excellent relationship and communicational skills
  • competent in Word, Excel, PowerPoint and Google Suite
  • basic knowledge of community development and social work issues

Behavioural:

  • a self-starter and finisher
  • ability to work independently as well as part of a team
  • ability to work with a number of tasks simultaneously (or multi task)
  • ability to work under pressure and learn new ways of doing things
  • pro-active and results-orientated with a professional attitude towards work
  • confidentiality: employees must sign a Confidentiality Agreement and may not share organizational materials without the express written permission from the Program Coordinator
  • determined to achieve and make a difference in the community

How to Apply:

Send a one-page cover letter (in English) that explains your interest and suitability for this position with your resume to jobs@telljp.com. The application should be submitted no later than 5 p.m. Friday 5th January.





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