STEP 1. Email/fax the intake form & questionnaire to schedule appointment
Please complete the Child intake form and send back to us. If you would like an Assessment for your child, please also complete the questionnaire appropriate to your child’s age. For Tokyo and Yokohama, you can e-mail or fax (03-3797-3665) the forms to firstname.lastname@example.org. For Okinawa, you can email the forms to Okinawa Clinic Coordinator at email@example.com. If you are using OS X or iOS, please save the file as a PDF (not as a Pages document) before sending it to us.
Appointments are available during normal business hours, some evenings (6 and 7pm) and with varying availability on weekends.
All of our counseling sessions are by appointment only and we do not make same day appointments.
STEP 2. Schedule the Appointment
Based on the information you provide (please remember to include your appointment availability on the intake form), the Clinical Service Team will assign you the most appropriate therapist. Your assigned therapist will send you an email directly to schedule your first appointment.
STEP 3. Confirm your appointment
Once you receive the email about the appointment, please reply with a confirmation at least one day before the appointment date. If you do not confirm, we are unable to guarantee that your appointment is scheduled as requested.
STEP 4. On the Appointment Date
If you are requesting subsidized therapy fees, please bring a copy of your household income verification (If you have not submitted the form prior to the appointment). When you arrive for your session, please have a seat in the waiting room. Your therapist will come to meet you there. One session lasts 50 minutes; however, the first session with parents only is 75 minutes.
We require 24 hours notice for a cancellation. A cancellation fee will be charged if you cancel within 24 hours or do not show for your appointment. For Tokyo, Please contact your provider directly of cancellation by email. If you would like the providers email, please contact us at firstname.lastname@example.org. For Okinawa, you may notify us of cancellation by email email@example.com or phone: 080-3519-6538 (please leave a message if the number is busy).